PCSchool has now added an extra field in the Payroll Generation View where the Proposed Superannuation Payment Date can be entered. Schools will need to contact PCSchool have their individual payslips modified to include this date when printed.
(This change is available in Finance Version 2012.2.0.153 and above)
Note: The inclusion of the proposed super payment date is not mandatory until 2014.
PCSchool Payroll has released the new Tax Tables for the Australian 2012/2013 tax year. Once all pays for the 2011/2012 tax year have been completed then perform this followup. You can still perform the followup regardless of whether you have printed your Payment Summaries as historic data will not be impacted by this update.
Download the followup and extract the files to \pcschool\programs on the server. These should then automatically flow down to user clients machines when next they run PCSchool.
You can down load the tax scales for Non SQL schools. Down load the file and extract contents to \pcschool\data on the server. If you run Multi Workareas you will also need to extract to those workareas eg \pcschool\other workarea name also on the server.
This completes your update for Non SQL sites
For SQL Schools Only
You can down load the tax scales for SQL schools. Down load the file and extract contents to \pcschool\data on the server. If you run Multi Workareas you will also need to extract to those workareas eg \pcschool\other workarea name also on the server. In each desired workarea go into Finance, Utilities, Data Import/Export. Select files 111 and 112. Change option to Erase and Import and Begin Operation
FOR SQL SCHOOLS ONLY
While all care has been taken PCSchool takes no responsibility for the accuracy of the data tables supplied and it is each users obligation to test the accuracy of the Tax Calculations performed by the program.
Once the update has been installed go to Help About within the Finance Module and check your version number.
Check your Tax Tables have been updated
Changes due to Flood Levy
Tax tables are no longer impacted by Flood Levy. It may be necessary to alter some employees Tax and HECS tables.
PCSchool has seen a need to alter the mechanism by which we calculate the ESCT tax deduction associated with Superannuation in New Zealand. In 2012 the IRD changed the method of calculation and we have made the changes to fall in line with this. The calculation is based on a percentage deduction the rate determined by either a prior knowledge of the annual earnings for the previous 12 months, or on an estimated annual earning by extrapolating the current pay over a full year. This extrapolation has caused some inconsistencies where employees have varying earnings from on fortnight to the next and where ESCT is reported on a fortnightly basis. In the current version of PCSchool Payroll this calculation is performed at month end and the figure produced here may be at variance to the figures produced in individual fortnights. To avoid this we have change the calculation to a fortnightly basis and am now storing these calculations as transactions. When the IRD345 calculations are done they will merely collect the transactions for the pays through the month. This ensures consistency and also a permanent record of the calculation associated with individual pays.
In light of the new method of storing this data we have had to make some alterations to some of the payroll reports.
If an SQL School Download new SQL reports here Extract the files to \pcschool\reports\sql on your server
If a Non SQL School Download new NON SQL reports here Extract the files to \pcschool\reports on your server
For the most consistent calculation of ESCT you can record the estimated annual earnings of the employee over the previous 12 monts. This figure will be used to calculate the rate used in the ESCT calculation. This method is best used for employees where their wage per pay varies from pay to pay.
Setting an annual salary
As an interim measure we have provided you the means to recall pays for the year to date, since April 1st and to have PCSchool create the new ESCT Payroll transactions on these payments. This will ensure that the new reports will be able to find suitable transactions for these pays that preceeded this change. This method is only an interim measure and only needs to be performed on pays run prior to installing this update. Pays generated in the future will have the ESCT automatically calculated.
Creating Back dated ESCT transactions
Reports will now be based on the actual ESCT transactions stored and you will be able to review or report on these transactions. Should you wish to have your customized payslips altered to show the ESCT calculated you will need to contact firstname.lastname@example.org to get your report altered.