Victorian Schools – Secondary School Vaccine Program

Secondary School Changes for 2015

PCSchool will be implementing the following data capture changes in our next program update  – Curric Version 2014.7.0.461 or above.

Public Health and Wellbeing regulations in Victoria have recently been amended to allow schools to supply basic student details to councils.

It is optional for parents to report the details.

If parents do not want the information sent to councils then tick the radio box ‘Do not share data with vaccination authority’.1

Path:               Subjects → Data Capture → DEPT EDUC (Aust)

Use a Tag set to select the Students.2

Go to the DEPT EDUC (Aust) tab.3

4

 1 Enter the School Number
 2 In File Format select Immunisation Upload (Vic).
 3 These fields are not used for this report.
 4 Tick both radio boxes.
 5 Select a destination for the report where you will be able to find it.
 6 Click Preview.

If you receive any critical errors they may need to be fixed before continuing. If you only receive warnings click the Complete button that will now be active.5

Find the file for uploading.6

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ACARA Data Capture Update for Australian Schools

PCSchool has now created an export format that meets the new ACARA (Australian Curriculum, Assessment and Reporting Authority) requirements.

To get the new format you will need to be on Curric version 2012.2.0.755 by taking the latest Followup from our website: www.pcschool.net/download/Followup2012-2.zip Current Version Number

VERIFYING THE DATA

As well as taking the latest update you will need to ensure the data in PCSchool has been entered correctly this includes checking the following:

  • Student & Family origin and background information has been entered and Family DETYA addresses have been verified as per the Government Reporting tech tip.
  • Students who are Non Australian Citizens will need to have one of the following indicators assigned to them in the Student View – Enrolment tab – User Defined tab
Migrant, Visa or Overseas must be ticked if not an Australian Citizen

Migrant, Visa or Overseas must be ticked if not an Australian Citizen

  • Non Australian Citizens who has Permanent Residency in Australia will also need to have ‘Permanent Residency Visa’ as the Doc Sighted in the Student – Enrolment tab – Enrolment tab
Permanent Residency Visa must be selected as Doc Sighted

Permanent Residency Visa must be selected as Doc Sighted for non-citizens with permanent residency

NOTE: At present ‘Visa SubClass Number’ and ‘Arrival in Australia Date’ is not stored in a standard field in the database so must be added manually to the csv file once the bulk of the data has been exported.

CREATING THE FILE

Once the student information has been checked and verified you can create the ACARA File via Subjects – Data Capture – DEPT EDUC(Aust) tab:

Select Options and Preview File

If there are any critical errors they can be seen in the Error Log and will need to be corrected before the file can be Completed / created.

Upon selecting ‘Complete’ the file creation to prompt the ACARA Key School Data screen to appear. You will need to ensure you enter the correct information for your school.

Complete file creation and enter in ACARA Key School Data information

Complete file creation and enter in ACARA Key School Data information

Report formats include the Full ACARA export or a smaller SBD ACARA export depending on your requirements.

NOTE AGAIN: At present ‘Visa SubClass Number’ and ‘Arrival in Australia Date’ is not stored in a standard field in the database so must be added manually to the csv file once the bulk of the data has been exported.

If you have any problems or questions please contact the PCSchool Help Desk (07 4939 5995 – or – helpdesk@pcschool.net) for assistance.

Student Family Occupation (SFO) data output

Under the Victorian Government’s Non-Government Schools Funding Agreement for the 2010-2013 quandrennium, schools are required to supply their Student Family Occupation (SFO) data annually to the Department of Education and Early Childhood Development (DEECD). Full details are available at: http://www.education.vic.gov.au/school/principals/finance/Pages/srpref011.aspx

PCSchool now allows for this data to be output through the MCEETYA/DETYA tab under Subjects – Data Capture.Data Capture

The file is saved to a .txt file. If renamed with the .CSV extension this can be directly opened in Excel as below.SFO Output File

To have this new File Format available in Data Capture you must be on PCSchool Curric version 2013.02.0.574 Version

 

Download the current followup if your version is less than above from: http://www.pcschool.net/download/followup2012-2.zip