Timetable Period Descriptions and Roll Marking

To allow for the need for increasing flexibility in Attendance Roll Marking PCSchool has made some changes to the Timetable Period Descriptions in Version 2016. Changes will allow schools to create periods for each day in the timetable where the number of periods in the day or length / duration of the period differs. To allow for this the ‘Code’ for each period has changed in format (is not system generated) and a Time Period column has been added.

Changes should not affect most schools, however if schools have previously assigned Year Level Restrictions to periods these may need to be revisited and updated to allow for the new logic as outlined below.

Example of how periods may be set up in Version 2015:V2015TTPeriods

Example of how periods need to be set up in Version 2016:V2016TTPeriods

Example of how periods can be set up in the near future:V2016TTPeriods_Future

Debtor Discount Table

Cost Centres can now have Multiple Discounts added directly through a Discount Table; this is an alternative way to running the Discount through Quick Family Accounting Adjustments.

This new feature is a major improvement allowing schools to apply not only sibling discounts against school fees during the billing process, but also additional discounts / rebates such as staff discounts, parish discounts and hardship discounts.

For more information, click here.


Example of Discount Table


Example of multiple discounts applied in the billing process using the Discount Table


Spider – Ability to reset individual templates

Available in Spider Version 2014.07.24 or above.

PCSchool has added the ability to reset individual or specific templates. Previously when adding new controls to user templates you were only able to reset the main default user template for Staff, Students or Caregivers.

Now via our updated ‘Administration’ control in the Spider system administrators can select any template type (Dean, Nurse, Senior teacher, Junior teacher etc).Admin Update

Spider – Payment Portal Information Option

Available in PCSchool version 2014.03.03 and above.

PCSchool has now added the ability for schools to include additional text / instructions at the top of the Parent Payment Portal view. This option allows schools to include instructions to parents on how to use the payment portal and when the payment is expected to be processed and applied to their outstanding fees.

Option to add text to Payment Portal is found in the Administration control – Update Configuration File in the Spider.Payment Instructions

Spider – Donation Payment Email Notification

Available in Spider version 2014.03.05 or above.

PCSchool payment portal currently emails a default staff member (accounts receivable) when a payment has been made by a parent. This has now been extended to the Donation Portal to allow for a different staff member to receive notification when a donation has been made via the donation portal.

Options for payment email notifications are found in the Administration control – Update Configuration File in the Spider.

Donation Portal Email

Spider – Hide tabs in Student Information View

Available in Spider version 2014.03.04 or above.

PCSchool now allows schools to hide the various tabs within the Student Information View in Spider. This means, for example, that you can hide the Medical Conditions tab or Special Needs tab from students when they enter the Student Information View in Spider.

Options to hide the various tabs are found in the Administration control – Update Configuration File in the Spider.Hide Student Tabs





Spider – Calendar & Assessment Integration

Available in Spider version 2014.03.04 and above.

PCSchool has enhanced the integration between the Spider Calendar and Assessment Criteria information when adding assessment task due dates to the calendar.

Previously when publishing assessment due dates to the Calendar, via the Subject and Assessment Criteria control in Spider, it only allowed the date, item description and an attachment. Now the ‘Criteria’ information for that task will also be displayed in the Calendar.

Assessment CriteriaIn addition, any attachments to assessment items in the Calendar will now open in a new window.


Spider – Duplicates when adding Co-Curricular Activities to Student

Available in Spider version 2014.03.17 and above.

PCSchool has enhanced the Student Co-Curricula Data Entry control in Spider with the following options.co-curric

1. Option to use the students current year level when adding the co-curric activity – this is useful where a tag set comprising of students in different year levels is being used.

2. Option for handling duplicate activities – these include:

a. Allow Duplicates – will add the activity regardless of if the student already has this activity attached to them (eg will allow duplicates).

b. Do not allow and throw error – will show an error each time if it finds the student already has this activity attached to them.

c. Do not allow and continue next – will show an error at the end of the process for any student that already has this activity attached to them.


Spider – Overriding Attendance Status in Roll Marking

Available in Spider version 2014.02.25 or above.

PCSchool has modified the options available to teachers in Absence Roll Marking as follows:

1. If the student is currently ‘NM – Not Marked’ the teacher can select any available status from the list including ‘? – Unexplained’.Not Marked

2. If the student is currently ‘? – Unexplained’ the teacher can select any available status.Unexplained

3. If the student currently has a status other than NM or ? (eg Late to class, Sick, Present, Excursion etc) the teacher cannot change it to ‘? – Unexplained’.Explained

The reason for this is so that classroom teachers cannot change an explained absence (possibly entered in by the office) to unexplained.

Spider – Parent Teacher Interview Enhancements

Available in Spider version 2014.03.03 or above.

PCSchool has added several new enhancements to the Parent Teacher Interviews in the Spider Web Application.

1. ‘Time gap between each slot’ did only allow a single digit (eg up to 9 minutes) now allows two digits (eg up to 99 minutes)

2. NEW option to create interviews based on Timetable Phases. This means that schools who use a single Subject Period ID and they want to create interviews based on the subjects studied by the students in the second half of the year they can.GapInterval

3. Option for ‘individuals who can book simultaneous interviews’ has been increased from one digit (eg up to 9) to two digits (eg up to 99).

4. NEW option that will force parents to book alternate slots. This can be used by schools who do not want parents to book slots one after the other, but forces them to book a slot, miss a slot, book a slot, miss a slot etc).Alternate Slots